Knowledge sharing: developing the digital repository of SIPS

Abstract

The purpose of this paper is to describe the need for a digital repository of SIP reports and how the Digital Repository of SIP reports was set up using the Greenstone open source software at the ICFAI Business School, Ahmedabad. In management education, students have to undergo a Summer Internship Project (SIP) in organizations to enhance learning and experience current work practices. Information of these projects needs to be captured and maintained in a digital repository to enable knowledge sharing and learning. The phases involved in the creation of the digital repository are described. Steps involved in the Collection development using the GLI tool, "Greenstone Librarian Interface" are also described. Installation of the digital repository is simple, Gathering of documents into the repository, enriching them with metadata, setting up of appropriate search indexes has to be done for efficient retrieval of information. Some knowledge of computers and Greenstone software is essential. Once the digital repository is created it needs to be maintained. Staff need to be trained for correct uploading of documents and submitting metadata into the repository. Students need to be aware that the SIP report document must be a single document and must be given metadata in order to improve discoverability. Guidelines are provided to assist setting up of a digital repository using the Greenstone software. Retrieval of information and knowledge sharing regarding the summer projects, the organisations where projects were done, the type of projects, etc., are possible with the creation of the digital repository. The digital repository provides ICFAI Business School, Ahmedabad with a central facility for systematic archiving of summer internship project reports and an insight to the organizations which offer projects, the type of projects that they offer, the applicability of the projects students have done etc. The digital repository is of use to students, faculties and the organizations. Management institutions, especially in India, should be encouraged to develop digital repositories of summer internship projects and share knowledge.