Headnote
ABSTRACT
Objective: This study aims to analyze the compliance of the Collection Development Policy of the Federal University of Rondônia Library System with the asset management regulations of the Brazilian federal public administration, proposing recommendations for its improvement when necessary.
Theoretical Framework: The research is based on the technical-library literature on collection management (Vergueiro, 1993; Weitzel, 2002; Rossi & Marques, 2023) and on legal frameworks that govern the disposal of public assets, such as Decree No. 9.373/2018 and the Public Sector Accounting Manual (MCASP).
Method: This is a qualitative, descriptive, and documentary research, grounded in content analysis of institutional and federal regulatory documents. The corpus includes UNIR's policy, current legislation, and specialized literature on collection, asset, and public accounting management.
Results and Discussion: The institutional policy incorporates appropriate technical criteria for collection evaluation and discarding. However, it lacks the formal procedures required for patrimonial disposal, such as asset unserviceability classification, the establishment of specific committees, and the production of mandatory documentation.
Research Implications: The findings may support the reformulation of normative instruments in public university libraries, contributing to compliance with legal requirements, asset governance, and institutional evaluation processes conducted by the Ministry of Education.
Originality/Value: This study proposes guidelines that integrate technical-library and administrative aspects, emphasizing the importance of legal compliance in collection management as a strategic resource for public administration and higher education institutions.
Keywords: Bibliographic Collection Evaluation, Collection Development Policy, Asset Disposal, Public Administration, University Library.
RESUMO
Objetivo: O objetivo deste estudo é analisar a conformidade da Política de Desenvolvimento de Coleções da Biblioteca Universitária da UNIR com a legislação patrimonial da administração pública federal, propondo, se necessário, recomendações para seu aprimoramento.
Referencial Teórico: A pesquisa se fundamenta na literatura técnico-biblioteconômica sobre gestão de acervos (Vergueiro, 1993; Weitzel, 2002; Rossi e Marques, 2023) e nas normativas legais que regulam o desfazimento de bens no setor público, como o Decreto n 9.373/2018 e o Manual de Contabilidade Aplicado ao Setor Público (MCASP).
Método: Trata-se de uma pesquisa qualitativa, descritiva e documental, com base na análise de conteúdo de documentos normativos institucionais e federais. O corpus inclui a política da UNIR, legislações vigentes e literatura especializada sobre gestão de acervo, patrimônio e contabilidade pública.
Resultados e Discussão: A política institucional contempla critérios técnicos adequados de avaliação e descarte. Contudo, apresenta lacunas quanto aos procedimentos formais exigidos para o desfazimento patrimonial, como a classificação de inservibilidade, a atuação de comissões específicas e a produção de documentos legais.
Implicações da Pesquisa: Os resultados podem subsidiar a reformulação de instrumentos normativos de bibliotecas universitárias públicas, contribuindo para a adequação às exigências legais, à governança patrimonial e aos processos de avaliação institucional do MEC.
Originalidade/Valor: A pesquisa propõe diretrizes que integram aspectos técnico-biblioteconômicos e administrativos, reforçando a importância da conformidade legal na gestão de acervos como recurso estratégico da administração pública e do ensino superior.
Palavras-chave: Avaliação de Acervo Bibliográfico, Política de Desenvolvimento de Coleções, Desfazimento Patrimonial, Administração Pública, Biblioteca Universitária.
RESUMEN
Objetivo: El objetivo de este estudio es analizar la conformidad de la Política de Desarrollo de Colecciones de la Biblioteca Universitaria de la UNIR con la legislación patrimonial de la administración pública federal, proponiendo recomendaciones para su mejora cuando sea necesario.
Marco Teórico: La investigación se basa en la literatura técnico-bibliotecológica sobre gestión de colecciones (Vergueiro, 1993; Weitzel, 2002; Rossi y Marques, 2023) y en las normativas legales que regulan la disposición de bienes en el sector público, como el Decreto n. 9.373/2018 y el Manual de Contabilidad Aplicado al Sector Público (MCASP).
Método: Se trata de una investigación cualitativa, descriptiva y documental, basada en el análisis de contenido de documentos normativos institucionales y federales. El corpus incluye la política de la UNIR, legislación vigente y literatura especializada sobre gestión de colecciones, patrimonio y contabilidad pública.
Resultados y Discusión: La política institucional incorpora criterios técnicos adecuados para la evaluación y el descarte de materiales. Sin embargo, presenta vacíos en relación con los procedimientos formales exigidos para la disposición patrimonial, como la clasificación de inutilidad, la constitución de comisiones específicas y la elaboración de documentos oficiales.
Implicaciones de la Investigación: Los resultados pueden respaldar la reformulación de instrumentos normativos en bibliotecas universitarias públicas, contribuyendo al cumplimiento de los requisitos legales, la gobernanza patrimonial y los procesos de evaluación institucional del Ministerio de Educación.
Originalidad/Valor: El estudio propone directrices que integran aspectos técnico-bibliotecológicos y administrativos, reforzando la importancia del cumplimiento legal en la gestión de colecciones como recurso estratégico para la administración pública y la educación superior.
Palabras clave: Evaluación de colecciones bibliográficas, política de desarrollo de colecciones, disposición patrimonial, administración pública, biblioteca universitaria.
1 INTRODUCTION
Collection management in library university student public this directly linked to the support to the teaching , research and extension activities , in addition to being subordinate to the administration regulations public (Neri; Araújo, 2023). Traditionally , this practice is guided put one collection development policy , which establishes criteria technical and operational personnel for the selection , maintenance and disposal of materials bibliographical physicists (Vergueiro, 1993; Weitzel, 2002).
In the last years , this approach traditional he has been complemented put requirements regulatory more comprehensive . In this context , the Ordinance MEC Regulation No. 23/2017 introduces the " Management , Development and Updating Plan for the Collection " as one of the documents required in the process of accreditation and re-accreditation of higher education institutions ( Brazil , 2017). This document expands conceptually the traditional collection development policy , integrate guidelines related to curriculum updating , maintenance of the collection and its adhesion to the specificities institutional and pedagogical - aspects that demand articulation between the library university and the too much sectors institutional .
To make it viable the implementation effective of this Plan, it is necessary consider no just you aspects librarians traditional , but also incorporate elements that ensure updating continuous collection in consonance with the course curricula and needs informational of users (Neri; Araújo, 2023). For this end , it is necessary consider the contributions of literature specialized in the area , which guides the cycle traditional collection development - including selection , evaluation , thinning and disposal - as well as the regulations patrimonial current (Rosa et al., 2018; Neri; Araújo, 2023). These regulations , to the regulate the disposal of assets in the context of administration federal public , are of utmost importance put expand the scope of management technique , providing subsidies for the cycle complete life of the collection , especially with regard to to the procedures formal required for the write-offof assets.
In this context , the present study examine the interface between collection management in library university and administration regulations federal public laws that regulate the disposal of assets. It is understood that, in formulation of collection development policy , the procedures administrative and legal required for the disposal of assets are not always contemplated in an integrated manner , resulting in difficulties and accumulation of materials useless , as per evidenced in studies that analyze recurring gaps in the management of collections and assets in institutions public (Rosa et al., 2018; Neri; Araújo, 2023; Arakaki et al., 2024). Based on this , a counterpoint is established between " discarding " or " thinning ", understood as practice technical-library science aimed at removing materials from the collection (Rossi; Marques, 2023), and the " undoing ", as act administrative regulated put devices legal management public (Rosa et al., 2018; Neri; Araújo, 2023).
Given this need for integration between practices librarianship and the requirements administrative , this study he has as objective general analyze whether the Library 's Collection Development Policy University student at the Federal University of Rondônia (UNIR) is in compliance with the guidelines of the administration 's heritage legislation federal public , especially with regard to to the material disposal procedures bibliographical , and, if necessary , propose recommendations for your improvement . The objectives specific are : a) identify you criteria and guidelines gifts in the UNIR Collection Development Policy ; b ) verify whether these criteria they are aligned to the normative legal rules that regulate the disposal of public assets in the administration federal public ; c) present recommendations for improving the policy institutional , considering the requirements legal and collection management practices within libraries university students public .
This work aims to contribute to the improvement of instruments regulations that guide collection management bibliographic in library university , aligning them to the provisions cool in force and to requirements of evaluation processes institutional driven by the MEC.
2 THEORETICAL FRAMEWORK
This section aims to present a conceptual outline of the management of bibliographic collections, with emphasis on the evaluation stage in the context of public university libraries, and its articulation with the regulations of the federal public administration that regulate the processes of disposal of materials. The theoretical and normative framework outlined here supports the documentary analysis of the Collection Development Policy adopted by the Library System of the Federal University of Rondônia (SIBI/UNIR), especially regarding its compliance with technical-library practices and with the applicable patrimonial and accounting requirements.
2.1 MANAGEMENT OF BIBLIOGRAPHIC COLLECTION
Collection management comprises a set of practices aimed at the formation, maintenance, evaluation and updating of informational materials available in a library. Traditionally conceived as collection development, this management aims to adapt the collection to the informational needs of the academic community. According to Vergueiro (1993), this process is organized into cyclical and interdependent stages, such as the survey of user profiles, selection, acquisition, organization and evaluation. The formalization of these guidelines occurs through a normative document called Collection Development Policy, which establishes the objectives of the collection, selection and acquisition criteria, in addition to guiding procedures for donations, exchanges, thinning and disposal ( Weitzel , 2002; Rossi; Marques, 2023).
In the context of university libraries linked to federal higher education institutions, the adoption of the term "Collection Management, Development and Update Plan", as provided for in the External Assessment Instrument for Institutional Accreditation and Re-accreditation, established by MEC Normative Ordinance No. 23/2017 (Brazil, 2017), represents an expanded approach to collection management. This concept is not restricted to the initial formation of collections, but encompasses their ongoing management, including the stages of maintenance, periodic assessment, conservation, thinning, disposal and disposal.
In addition to the operational dimensions already mentioned, the plan also includes the permanent updating of the collection, ensuring its adherence to the syllabuses of the Pedagogical Projects of the Courses (PPCs) and the number of vacancies offered, according to the academic specificities and teaching modalities. Thus, the management of the collection must be aligned not only with the technical foundations of librarianship, but also with the administrative, patrimonial and legal requirements of public management, as well as with the regulatory processes of higher education (Brazil, 2017).
In this broader context, collection assessment stands out as an ongoing process, guided by technical, institutional and heritage criteria. As pointed out by Vergueiro (1993) and Rossi and Marques (2023), it is a systematic activity aimed at ensuring the relevance, timeliness and adequacy of materials to academic demands. At this stage, items whose permanence in the collection is not justified are identified, thus becoming candidates for thinning or discarding.
The criteria applied to negative selection, that is, to the removal of materials from the collection, arise from the librarian's technical analysis and observation of institutional demands. According to Rossi and Marques (2023), Arakaki et al . (2024) and Neri and Araújo (2023), these criteria cover several interrelated aspects:
* Content obsolescence: materials whose information is outdated or no longer applicable to the academic context.
* Excessive duplication: number of copies greater than demand, considering internal copy policies.
* Low or no use: items with no record of use for extended periods, defined in specific policies, such as 10 or 20 years.
* Inadequate physical conditions: materials with irreversible damage, biological infestation, or whose recovery cost is not justified.
* Inadequacy to the collection profile: works that do not align with curricular objectives, research lines or institutional policies.
* Availability in other formats: existence of digital versions or more recent editions that meet academic demands.
The application of these criteria results in the identification of materials whose removal from the active collection is technically justified. However, in public university libraries, this decision should not be restricted to the technical field, requiring compliance with the administrative procedures specific to asset management in the public service (Rosa et al ., 2018; Neri; Araújo, 2023).
Additionally, when the evaluation involves analyzing the academic relevance or adequacy of the content to the curricular matrices, the role of a multidisciplinary committee is expected. This committee should be composed of librarians and teachers from the corresponding areas of knowledge, as highlighted by Vergueiro (1993), Weitzel (2002), Rossi and Marques (2023) and Neri and Araújo (2023), who emphasize the importance of the collaboration of teachers in defining the criteria for selection, development and evaluation of the collection, considering their specialization in academic content.
2.2 ASSET MANAGEMENT, ACCOUNTING AND DISPOSAL OF BIBLIOGRAPHIC COLLECTIONS
Within the scope of the federal public administration, the disposal of assets is regulated by Decree No. 9,373/2018 (Brazil, 2018), with amendments introduced by Decree No. 10,340/2020 (Brazil, 2020), which establishes the procedures for the alienation, assignment, transfer, destination or final environmentally appropriate disposal of unusable movable assets. This decree is articulated with Normative Instruction No. 205/1988 (Brazil, 1988), which governs the registration and patrimonial control of movable assets, and with the accounting procedures defined in the Chart of Accounts Applied to the Public Sector (PCASP) and the Accounting Manual Applied to the Public Sector (MCASP) (STN, 2022), in addition to the internal regulations of each institution.
In addition to Decree No. 9,373/2018 and its amendments, Normative Instruction No. 205/1988 (Brazil, 1988) establishes guidelines for asset control that apply to bibliographic collections as permanent materials. The standard provides for specific procedures for asset identification, allowing the registration number to be stamped on bibliographic materials, facilitating their control. Additionally, it establishes the principle of responsibility for custody, determining that it is the duty of public servants to ensure the conservation of materials under their responsibility, including those in the bibliographic collection, and may be held liable in the event of damage or disappearance. These aspects are particularly relevant for the management of public university libraries, where asset control of collections must reconcile library practices with the administrative requirements of public management.
In addition to asset regulations, the accounting management of bibliographic assets is linked to the guidelines established by the National Treasury Secretariat (STN), which is responsible for standardizing accounting procedures applicable to the public sector. According to the Accounting Manual Applied to the Public Sector - MCASP (STN, 2022) and Macrofunction 020330, the STN (2022) defines parameters such as useful life, depreciation criteria and residual value of movable assets registered in the federal public patrimony.
This standardization ensures data consistency among public administration bodies, in addition to guaranteeing the transparency of asset information disclosed in the explanatory notes of the General Balance Sheet of the Union (BGU). Within the scope of asset accounts, account 12311.04.02 - Bibliographic Collections and Materials has an estimated useful life of 10 years, with a residual value of 0%, that is, after this period, the materials are considered fully depreciated from an accounting point of view (STN, 2022). Although the accounting condition of a fully depreciated asset indicates the absence of recorded economic value, this does not exempt the institution from the obligation to comply with the administrative and legal procedures required for disposal.
Therefore, the management of bibliographic materials within public university libraries must comply with the regulations governing asset control and formal procedures for the disposal of movable assets, in order to ensure that asset disposal occurs regularly, transparently and in accordance with the principles of public administration.
Considering the parameters defined in the regulations presented and reiterated by the Asset Disposal Manual of the Federal University of Rondônia (UNIR, 2023) the administrative disposal process involves sequential and interdependent steps that should be reflected in institutional documents, such as the Collection Development Policy or the Collection Management, Development and Update Plan. These steps include:
* Classification of unserviceability : the material must be classified as idle, uneconomical, unrecoverable or recoverable, according to the criteria established in Decree No. 9,373/2018.
* Asset assessment: carrying out a technical and, when applicable, financial assessment to determine the condition of the asset.
* Creation of a dissolution committee: body responsible for validating technical opinions and approving dissolution procedures.
* Definition of destination: application of the methods provided for in the legislation, such as donation, disposal, transfer, recycling or destruction.
* Formal procedures: generation of mandatory documents, such as evaluation terms, unserviceability reports , transfer or donation terms and write-offrecords in the institution's asset systems.
Thus, this set of steps aims to ensure that the removal of materials from the collection is not restricted to the technical dimension, but is also in line with the legal, administrative and accounting obligations of the public administration, guaranteeing traceability, transparency and the correct management of public assets.
3 METHODOLOGY
The Library System of the Federal University of Rondônia (SIBI/UNIR) is the object of study of this research. It consists of eight libraries distributed across the UNIR campuses in Porto Velho, Ariquemes, Cacoal, Guajará-Mirim, Ji-Paraná, Rolim de Moura, Vilhena and Presidente Médici. These units serve the academic community in the different regions of the state of Rondônia, in line with the multi-campus structure of the university.
The SIBI/UNIR physical collection consists of 68,959 titles 5 (books, multimedia, periodicals and printed academic works), which cover areas of knowledge linked to the courses offered by the institution. This bibliographic heritage represents a significant investment of public resources and an important instrument to support academic training and regional scientific production.
The management of this collection is guided by the Collection Development Policy, a normative document formalized by Resolution No. 306, of March 29, 2021 (UNIR, 2021), which establishes guidelines for the processes of selection, acquisition, evaluation, thinning and disposal of bibliographic materials.
Regarding the methodological approach, it is characterized as qualitative research, of a descriptive and documentary nature (Lakatos, 2021). Documentary research, according to Vergara (2010), is based on the systematic analysis of institutional, normative and official documents, with a focus on understanding their structure, content and adherence to regulatory frameworks.
The documentary corpus includes, in addition to UNIR's institutional policy, the normative acts that govern the disposal of assets within the scope of the federal public administration, especially Decree No. 9,373/2018, Normative Instruction No. 205/1988, the Chart of Accounts Applied to the Public Sector (PCASP), the Accounting Manual Applied to the Public Sector (MCASP) and Macrofunction 020330 of the National Treasury Secretariat (STN). The corpus also includes academic literature in the areas of library science, public administration and accounting applied to the public sector, which discusses the processes of collection management, asset control, evaluation, disposal and disposal of bibliographic materials in the context of public institutions. with the aim of verifying the compliance of the SIBI/UNIR Collection Development Policy with the legal, administrative and technical regulations that regulate the management of collections in the context of the public university library.
For data processing, the content analysis technique was used, following the procedures proposed by Bardin (2016), structured in three main phases. In Pre-analysis : the material was organized, documents were selected and an exploratory reading was performed to familiarize the content. The material exploration stage corresponded to the coding and categorization of information, focusing on elements related to the evaluation of the collection, technical disposal and administrative procedures for asset disposal. Finally, in the results processing and interpretation phase, the data were analyzed in light of the research objectives and problem, with the aim of verifying the adherence of the documentary policy to the applicable regulations.
4 RESULTS
The documentary analysis of the SIBI/UNIR Collection Development Policy (UNIR, 2021) allowed us to identify the criteria and guidelines related to the selection, maintenance, evaluation and disposal of bibliographic materials. This section presents the results of this analysis, organized into three main axes: technical evaluation criteria, administrative disposal procedures and alignment with current regulations.
4.1 TECHNICAL CRITERIA FOR EVALUATION OF THE COLLECTION
The institutional document defines technical criteria applicable to the evaluation of the collection, aligned with traditional library science practices, as discussed by Vergueiro (1993), Weitzel (2002), Rossi and Marques (2023) and Neri and Araújo (2023). These criteria include: content obsolescence, excessive duplication, physical condition, low use, inadequacy to the collection profile and availability in other formats.
A detailed analysis of these criteria reveals that the institutional policy adequately addresses the technical and library aspects of collection assessment. For example, when addressing content obsolescence, the document establishes temporal and qualitative parameters for identifying outdated materials, considering the specificities of different areas of knowledge. This approach is in line with the recommendations of Weitzel (2002), who emphasizes the need to consider the pace of updating characteristic of each disciplinary field.
Regarding excessive duplication, the policy establishes quantitative limits for the maintenance of copies, considering factors such as historical demand, number of potential users and requirements of MEC assessment instruments. This guideline reflects the good collection management practices discussed by Rossi and Marques (2023), who recommend the definition of specific copy policies as a strategy for optimizing physical space and institutional resources.
Regarding the physical condition of materials, the policy provides for the periodic assessment of conservation conditions, establishing criteria for identifying damaged or contaminated items or items whose recovery cost is disproportionate to their informational or heritage value. This approach is in line with the recommendations of Neri and Araújo (2023), who highlight the importance of preserving the physical integrity of the collection as a factor in the quality of library services . Figure 1 summarizes these criteria as set out in the institutional policy.
In addition, the document presents guidelines for thinning and monitoring, as shown in Figure 2.
However, the criteria defined in the institutional policy demonstrate the incorporation of technical and library practices recognized in the literature in the area. However, their application is partial in view of the contemporary demands of collection management in public university libraries, especially with regard to integration with the administrative and patrimonial procedures provided for in current legislation.
4.2 ADMINISTRATIVE PROCEDURES FOR UNDOING
Although the SIBI/UNIR policy adequately addresses the technical criteria for evaluating, thinning, and discarding materials, the analysis identified significant gaps in the administrative procedures required for asset disposal in the context of federal public administration. It is noted that the document restricts the concept of "disposal" to the exclusively technical scope of library management, failing to incorporate the formal steps established by Decree No. 9,373/2018 and other applicable regulations.
An example of this gap is the lack of specific guidelines for classifying the unusability of bibliographic materials, according to the categories established in art. 3 of Decree No. 9,373/2018 (Brazil, 2018): idle, recoverable, uneconomical and irrecoverable. This classification is essential to determine the appropriate destination of the assets and to support the administrative disposal processes, as highlighted by Rosa et al. (2018) in their study on the accumulation and disposal of patrimonial assets in public agencies.
Another gap identified refers to the establishment of specific commissions for disposal. While the policy provides for the participation of librarians and teachers in the technical evaluation of the collection, there is no mention of the need for formal disposal commissions, as required by Normative Instruction No. 205/1988 and reiterated by the UNIR Asset Disposal Manual (2023). This omission may result in procedural weaknesses and risks of noncompliance in audit processes.
Furthermore, the policy does not include formal procedures for documenting and recording asset disposals, such as issuing technical reports, assessment terms, donation or transfer terms, or records in the institution's asset control systems. This gap may compromise the traceability and transparency of disposal processes, which are fundamental principles of public management, as pointed out by Neri and Araújo (2023) in their experience report on the assessment and disposal of collections at the Central Library of the University of Brasília.
4.3 ALIGNMENT WITH CURRENT REGULATIONS
It is noted that the document was prepared after the validity of MEC Normative Ordinance No. 23/2017 (Brazil, Normative Ordinance No. 23, 2017), which requires federal higher education institutions to adopt the Collection Management, Development and Update Plan. However, UNIR's policy does not adopt this nomenclature nor does it fully incorporate the requirements established in the institutional evaluation instruments.
It is important to emphasize that the term "Collection Management, Development and Update Plan", introduced by MEC Normative Ordinance No. 23/2017, does not conceptually configure a document distinct from the traditional Collection Development Policy (PDC), but rather its expanded reformulation. It is a normative requirement that incorporates new dimensions to collection management, such as curricular alignment and continuous updating, without disregarding the technical foundations already consolidated in librarianship.
In this sense, it is recommended that institutions avoid overlapping regulatory instruments with similar scopes, prioritizing the unification and updating of the PDC under the broader perspective of the plan required by the MEC. This integrated approach favors institutional coherence and facilitates the implementation of the guidelines by technical teams.
4.4 RECOMMENDATIONS FOR IMPROVEMENT
Based on the results of the documentary analysis and the applicable regulations, recommendations are presented for improving the SIBI/UNIR Collection Development Policy. First, it is recommended to update the document's nomenclature to "Collection Management, Development and Update Plan", in accordance with MEC Normative Ordinance No. 23/2017 (Brazil, 2017), while maintaining the technical-library science foundations already consolidated in the current policy. Second, it is suggested to incorporate a specific section on administrative procedures for asset disposal, covering the steps established in Decree No. 9,373/2018 (Brazil, 2018) and in the UNIR Asset Disposal Manual (UNIR, 2023). Additionally, it is proposed to clearly define the workflows and institutional responsibilities in the evaluation, thinning, disposal and disposal processes, with an emphasis on coordination between the library's technical teams and the heritage and accounting sectors.
Another important recommendation is the inclusion of specific guidelines for the constitution and performance of evaluation and disposal committees, defining their composition, duties and operational procedures. It is also suggested that objective criteria be established for classifying the unusability of bibliographic materials, according to the categories provided for in Decree No. 9,373/2018, considering the specificities of academic collections.
Furthermore, it is recommended that guidelines be incorporated for documentation and recording of the undoing processes, including model forms, reports, terms and other instruments necessary for the formalization and transparency of the procedures. A summary of the recommendations presented is presented in Figure 3.
It is also recommended to analyze the experiences of university libraries whose collection management practices are aligned with the technical and normative guidelines discussed here. Likewise, attention should be paid to the environmentally appropriate disposal of unusable assets, especially electronic equipment that is often part of the technical collections of university libraries. According to Law No. 12,305/2010 (Brazil, 2010), which establishes the National Policy on Solid Waste, final disposal should prioritize reuse, recycling, and other forms of reuse, especially through reverse logistics. As pointed out by Andrade, Fonseca, and Mattos (2010), the inadequate disposal of these materials can lead to environmental impacts and health risks. Therefore, it is recommended that institutional documents that guide collection management incorporate sustainability guidelines, such as reverse logistics, reuse, and recycling, in line with the principles of socio-environmental responsibility and sustainable public management.
Finally, the need for ongoing training programs aimed at technical and administrative teams is reinforced, with a view to ensuring mastery of legal frameworks and good practices related to the management of the life cycle of bibliographic assets in the public sector.
5 CONCLUSION
This study analyzed the Collection Development Policy of the Library System of the Federal University of Rondônia (SIBI/UNIR), established by Resolution No. 306/2021 (UNIR, 2021), verifying its compliance with the legal, administrative and technical regulations that regulate the management of collections in public university libraries.
The documentary analysis showed that the institutional policy includes appropriate technical criteria for the evaluation and development of collections, in line with library practices consolidated in the literature. However, significant gaps were identified regarding the formalization of administrative procedures related to the disposal of heritage assets, as required by current legislation in the federal public administration.
It was specifically found that essential elements were missing, such as: (i) classification of the unusability of bibliographic materials; ( ii ) establishment of a specific commission for disposal; ( iii ) definition of the means of disposal; and ( iv ) formalization of the acts necessary for the asset write-off. Additionally, it was found that the SIBI/UNIR policy did not adopt the nomenclature and parameters established by MEC Normative Ordinance No. 23/2017 (Brazil, 2017), which establishes the "Collection Management, Development and Update Plan" as an external evaluation instrument, expanding the scope of traditional collection development policies through the integration of technical, asset and accounting dimensions.
Based on the results obtained, recommendations were drawn up for improving institutional policy, including: (i) updating the nomenclature in accordance with MEC requirements; ( ii ) incorporating formal procedures for asset disposal; ( iii ) defining workflows and responsibilities; and ( iv ) establishing guidelines for documenting and recording processes. These recommendations aim to ensure compatibility between collection management practices and the legal requirements applicable to federal public institutions.
It is necessary to recognize the methodological limitations of this study in order to adequately interpret the results. The research was limited to the analysis of the policy of a single institution, which, although it allowed an in-depth examination of the specific case, limits the direct generalization of the findings to other university libraries. Furthermore, the research focused exclusively on documentary analysis, not including the observation of actual undoing practices or interviews with the professionals involved in the processes.
In order to advance knowledge in this area, future research is recommended to broaden the scope of analysis, including collection development policies of multiple federal university libraries, enabling a comparative view of the integration between technical-library and administrative-heritage aspects. It is also suggested to investigate the effective implementation of policies and their practical impacts on the disposal processes, through multiple case studies or surveys with librarians and heritage managers. Another relevant line of research would be to analyze how university libraries that have already adopted the nomenclature "Collection Management, Development and Update Plan" structured their documents and incorporated the normative requirements related to asset disposal.
It is concluded that the integration between technical-library procedures and administrative-patrimonial requirements constitutes a fundamental element to ensure the efficiency, transparency and legal compliance of collection management processes in public university libraries. This integration contributes not only to compliance with regulatory requirements, but also to the optimization of institutional resources and, consequently, to the quality of information services offered to the academic community.
References
REFERENCES
Andrade, R. T. G., Fonseca, C. S., & Mattos, K. M. (2010). Geração e destino dos resíduos eletrônicos de informática nas instituições de ensino superior de Natal-RN. HOLOS, 2, 100-112. https://doi.org/10.15628/holos.2010.395
Arakaki, A. C. S., Silva, P. R. F., Gomes, J. B., Barbosa, M. V. A., & Santos, S. L. (2024). A importância do processo de desbastamento e descarte no desenvolvimento de coleções em bibliotecas especializadas: o estudo da biblioteca do Ibict. In Encontro Nacional de Bibliotecas Universitárias, 2024, Recife. Anais. https://portal.febab.org.br/cbbd2024/article/view/3412/3046
Bardin, L. (2016). Análise de conteúdo. Edições 70.
Brasil. (1988). Instrução Normativa n 205, de 8 de abril de 1988. Estabelece normas para a administração patrimonial dos bens móveis no âmbito da administração pública federal. Diário Oficial da União. http://www.comprasnet.gov.br/legislacao/in/in205_88.htm
Brasil. (2010). Lei n 12.305, de 2 de agosto de 2010. Institui a Política Nacional de Resíduos Sólidos. Diário Oficial da União. https://www.planalto.gov.br/ccivil_03/_ato2007- 2010/2010/lei/l12305.htm
Brasil. (2017). Portaria Normativa n 23, de 21 de dezembro de 2017. Dispõe sobre o fluxo dos processos de credenciamento e recredenciamento de instituições de educação superior. Diário Oficial da União. https://abmes.org.br/legislacoes/detalhe/2299/portarianormativa- n-23
Brasil. (2018). Decreto n 9.373, de 11 de maio de 2018. Dispõe sobre o desfazimento de bens móveis no âmbito da administração pública federal. Diário Oficial da União. https://www.planalto.gov.br/ccivil_03/_ato2015-2018/2018/decreto/d9373.htm
Brasil. (2020a). Decreto n 10.340, de 6 de maio de 2020. Altera o Decreto n 9.373, de 11 de maio de 2018, que dispõe sobre alienação, cessão e destinação de bens móveis. https://www.planalto.gov.br/ccivil_03/_ato2019-2022/2020/decreto/D10340.htm
Brasil. (2020b). Decreto n 10.340, de 6 de maio de 2020. Altera o Decreto n 9.373, de 11 de maio de 2018. Diário Oficial da União, 157(86), 3. https://www.planalto.gov.br/ccivil_03/_ato2019-2022/2020/decreto/D10340.htm
Brasil. Ministério da Fazenda. Secretaria do Tesouro Nacional. (2022a). Manual de Contabilidade Aplicado ao Setor Público: Parte II - Procedimentos Contábeis Patrimoniais (9 ed.). https://www.gov.br/fnde/pt-br/acesso-a-informacao/acoes-eprogramas/ programas/pdde/mediapdde/ ManualdeContabilidadeAplicadaaoSetorPblico.9Edio2022.STN..pdf
Brasil. Ministério da Fazenda. Secretaria do Tesouro Nacional. (2022b). Macrofunção 020330 - Baixa de Bens Móveis. https://www2.ufjf.br/patrimonio/wpcontent/ uploads/sites/412/2022/12/Macrofun%C3%A7%C3%A3o-02.03.30- Deprecia%C3%A7%C3%A3o-vers%C3%A3o-20.11.2015.pdf
Creswell, J. W., & Creswell, J. D. (2021). Projeto de pesquisa: métodos qualitativo, quantitativo e misto. Grupo A.
Lakatos, E. M. (2021). Fundamentos de metodologia científica. Grupo GEN.
Neri, M. S., & Araujo, K. C. (2023). Avaliação e desfazimento de acervo: relato de experiência da Biblioteca Central da Universidade de Brasília - BCE/UnB. In Seminário Nacional de Bibliotecas Universitárias, 22., Florianópolis. Anais. https://portal.febab.org.br/snbu2023/article/view/2987
Rosa, C. S., Gonçalves Júnior, E. R., Souza, C. L. M., & Erthal Júnior, M. (2018). Análise do acúmulo e método de descarte de bens patrimoniais em órgãos públicos. Revista Produção e Desenvolvimento, 4(2), 60-75. https://doi.org/10.32358/rpd.2018.v4.259
Rossi, T., & Marques, L. B. (2023). Gestão do acervo físico de uma grande biblioteca universitária. In Seminário Nacional de Bibliotecas Universitárias, 22., Florianópolis. Anais. https://portal.febab.org.br/snbu2023/article/view/2893
Schultz, C. A., Borgert, A., & Silva, M. Z. (2008). Depreciação e obsolescência: uma abordagem teórico-empírica dos fatores envolvidos no planejamento e na alocação de custos, e na substituição de ativos de alta tecnologia. In XV Congresso Brasileiro de Custos, Curitiba. Anais. https://anaiscbc.emnuvens.com.br/anais/article/view/1401
Tesouro Nacional. (2025). Plano de contas aplicado ao setor público (PCASP). https://www.gov.br/tesouronacional/pt-br/contabilidade-e-custos/federacao/plano-decontas- aplicado-ao-setor-publico-pcasp-1
Universidade Federal de Rondônia. (2021a). Política de desenvolvimento de coleções do Sistema de Bibliotecas da UNIR (SiBi/UNIR). https://bibliotecacentral.unir.br/uploads/27147015/arquivos/Politica_de_desenvolvimento _de_colecoes_da_UNIR_1391929218.pdf
Universidade Federal de Rondônia. (2021b). Resolução n 306, de 29 de março de 2021. Aprova a Política de Desenvolvimento de Coleções do Sistema de Bibliotecas da UNIR. https://bibliotecacentral.unir.br/uploads/27147015/arquivos/Politica_de_desenvolvimento _de_colecoes_da_UNIR_1391929218.pdf
Universidade Federal de Rondônia. (2022). Manual para desfazimento de bens móveis. https://antiga.unir.br/noticias_arquivos/29867_manual_de_desfazimento.pdf
Vergara, S. C. (2010). Projetos e relatórios de pesquisa em administração. Atlas.
Vergueiro, W. C. S. (1993). Desenvolvimento de coleções: uma nova visão para o planejamento de recursos informacionais. Ciência da Informação, 22(1), 13-21. https://revista.ibict.br/ciinf/article/view/512
Weitzel, S. R. (2002). O desenvolvimento de coleções e a organização do conhecimento: suas origens e desafios. Perspectiva em Ciências da Informação, 7(1), 61-67. https://periodicos.ufmg.br/index.php/pci/article/view/2341
Footnote
