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From paper to pixels, the right partner can offer you a wide range of secure solutions.
ITS NO SECRET THAT COMPANIES OF all sizes in all industries are creating and storing more documents, in more formats, than ever before, driven partly by regulatory and compliance pressures. In order to streamline the process of storing and accessing documents, many organizations have moved to digitize their files. The benefits of e-documents include improved control and compliance, quicker access to information and greater processing efficiencies that drive cost savings.
Yet even as documents go digital, most companies also maintain paper records of these same documents. This hybrid creates a costly, inefficient and fragmented mish-mash of digital and paper documents located on site or off, managed by a myriad of third-party document management providers. This hybrid world of paper and digital document management will exist for years, probably decades. That's because organizations, particularly very large ones, tend to make the digital transition very slowly, department by department. It's rarely a wholesale conversion.
How do you manage paper documents stretching back years while building and managing a digital document storage infrastructure for the future? For many, the answer is partnering with a company with expertise in both paper and digital document management.
Outsourcing companies of late have taken a broader view of information management to oversee the entire lifecycle of a document. This includes being involved in records management from the moment the record is created, conversion of the document from print to digital format, storage of the paper and electronic document, providing access to it and, finally, destruction of the document.
Companies with feet in both paper and digital document management are best positioned to help organizations make the transition. There is extraordinary value in outsourcing the management of the complete information lifecycle in this hybrid world.
Indeed, in this economic climate, most organizations need to spend time and resources on their core competencies, not scanning documents and managing file rooms. Full-service information...